Purchase Order Template (Australia)
A purchase order is how you authorise a purchase in writing before the goods or services arrive — it locks in the quantities, the agreed price and the terms, so there's no argument when the invoice lands. For any business buying stock, materials or services on account, a clean, numbered PO keeps your spending controlled and your bookkeeping tidy. This generator drafts a professional Australian purchase order tailored to your order in minutes.
Purchase order vs invoice — who issues what
It's a common mix-up. A purchase order is issued by the buyer to the supplier, before the transaction, to request and authorise goods or services at an agreed price. An invoice is issued by the supplier to the buyer, after the goods or services are delivered, to request payment. The PO number then usually appears on the supplier's invoice so both sides can match the order to the bill — which is what makes your accounts payable process clean and auditable.
Using POs gives you a paper trail: you approve spending up front, the supplier knows exactly what was agreed, and your bookkeeper can reconcile the PO, the delivery and the invoice. For businesses buying regularly on account, that control is worth the two minutes it takes to raise one.
What a good purchase order includes
A clear PO shows a unique purchase order number and date, your business details and the supplier's, a line-by-line list of what you're ordering (description, quantity, unit price and line total), the subtotal and any GST, the delivery address and required date, and the payment or account terms. Where relevant it references a quote or agreement the order is placed under.
The generator builds this for you with placeholders for your details and line items, so you can raise a consistent, numbered PO every time rather than reinventing a spreadsheet.
How our generator works
Tell us your business, the supplier, and what you're ordering, and the AI produces a professional purchase order with your line items, pricing and terms laid out correctly and a placeholder for your PO number. You get it instantly, editable, with two free AI revisions — then reuse it as your template, updating the number and items for each new order.
Pair it with the Tax Invoice template if you're on the selling side, or the business budgeting tools to keep your purchasing against plan.
What you get
- Numbered purchase order with date and both parties' details
- Line items — description, quantity, unit price, totals
- Subtotal, GST and delivery details
- Payment / account terms and quote reference
- Editable placeholders — reuse for every order
- 2 free AI revisions
FAQ
What's the difference between a purchase order and an invoice?
A purchase order is issued by the buyer before the purchase to authorise it; an invoice is issued by the supplier afterwards to request payment. The PO number usually appears on the invoice so the two can be matched in your accounts.
Do I need to charge GST on a purchase order?
A PO reflects the agreed pricing, so it shows GST where the supplier is registered and the items are taxable. It's a purchasing document, not a tax invoice — the supplier issues the tax invoice for GST-credit purposes.
Can I reuse it for every order?
Yes — that's the point. Generate it once, then duplicate it for each order, updating the PO number, supplier and line items. It keeps your purchasing consistent and easy to reconcile.
How much does it cost?
A$29 for the document, delivered instantly, including 2 free AI revisions.